Campday
Pricing

One price. Run a camp. No tiers.

Everything you need to run a camp is included from day one. A couple of optional add-ons (multi-camp organization, hosted website + CMS) are available if you want them. No premium plan to chase.

All-in pricing

Platform

$1,000per camp / season

Per camper

$6per active camper

Example seasons

100 campers: $1,000 + 100 × $6$1,600
400 campers: $1,000 + 400 × $6$3,400
800 campers: $1,000 + 800 × $6$5,800
Get in touchSee what's included
Optional add-ons

Extend when you need to.

The platform fee covers everything most camps need. Two add-ons are available for organizations that want to go further.

Multi-camp organization

+$1,000 / season

  • Group sibling camps under one login and brand
  • Shared parent and family records across all camps
  • Cross-camp KPIs and combined reporting
  • Bulk staff invites and shared accounts

Hosted website + CMS

+$500 / year

  • Drag-and-drop page builder (11 block types)
  • Draft / publish workflow with live preview
  • Per-page SEO and Open Graph metadata
  • Marketing site and portal on the same domain
What's included

Every feature, in every season

There is no premium tier. The same Campday runs the smallest day camp and the largest multi-site organization.

Feature
Campday
$1,000 + $6 / camper
Camp management
New season in seconds - copy prior year with one click
Role-based access so staff see only what they need
Camper, parent, and staff records in one place
Divisions, grades, and staff types defined once, used everywhere
Custom branding so every screen looks like your camp
Full audit trail - know who changed what and when
Device and user management without IT
Unlimited staff users
Unlimited parent accounts
Enrollment & registration
Screen families before enrollment opens
Returning-family priority without a separate system
Layered sessions, groups, and enrollment options
Custom forms attached to any session
Step-by-step enrollment flow for parents
Early access for returning families, alumni, or invite lists
Automatic capacity enforcement, no double-booking
Capped add-ons (bus, meals, care) per session
Waitlist with one-tap offers
Session changes and amendments after enrollment
Campers shared across two households
Forms & submissions
Form builder (13+ field types) for any camp need
Platform library of proven sections to start from
Review workflow with approve, request changes, and reject
Encrypted storage for sensitive submissions
Signatures and document uploads inline
Form answers update camper and family records automatically
PDF fill-in and e-signatureUpload any PDF, place fillable fields, send to families for electronic signature — no app required
Billing & payments
One ledger per family - no reconciling across systems
Automatic discounts and coupon codes
Flexible payment plans (pay-in-full or installments)
Individual invoices or batch billing for a whole session
Autopay with retry ladder
Failed payments surface in one queue to work through
Low-balance alerts before campers run out at the store
Financial aid and account credits
Stripe-powered payouts to your bank
Medical & daily operations
Health records and allergen flags visible at checkout
Medication log with a defensible electronic MAR
Immunization tracking
Documented incident reports with photos and follow-up
Attendance and authorized pickup
Bunking board that catches conflicts before campers arrive
Scheduling & reporting
Visual day-board: period-by-group grid for the full camp day
9 tile types: activity, elective, league game, split period, lunch, snacks, dismissal, special event, and custom
Bunk-mode periods: independent per-group rotation with capacity enforcement
League-mode periods: team vs. team matchup scheduling at named locations
Live conflict detection: capacity, double-booking, and eligibility checked on every edit
Hard violations block publish; soft violations warn without stopping the day
Lock individual assignments to protect manual edits from being overwritten
Copy any day's schedule to another date, or save as a reusable template
Report builder: any question, any filter, no developer needed
Scheduled reports and CSV/XLSX/PDF export
Communications
Broadcast email with open and bounce tracking
Saved audiences that update automatically
SMS for urgent alerts
Reusable email templates with merge fields
Automated transactional email (confirmations, receipts, alerts)
List-Unsubscribe headers and public opt-out page
Website
Branded portal subdomainyourcamp.campday.app
Custom parent portal subdomainparents.yourdomain.com
Full-site custom domainyourdomain.com with portal at /parent/* (requires CMS add-on)
Point of sale
Works offline - syncs automatically when Wi-Fi returns
Fast camper lookup by name or roster
Campers pay from pre-loaded balances, no cash needed
Register discounts tracked for end-of-day reconciliation
PIN-gated refunds and sensitive actions
Add-ons and modifiers with automatic allergen filtering
Daily close summary ready for your books
Parent portal
Register and manage enrollments from any device
Pay invoices and top up balances in seconds
Turn on autopay and change payment method anytime
Billing history and downloadable invoice PDFs
Update health and allergen flags anytime
Email and SMS alerts for what matters
Camp help page (contact info, hours, address)
Platform foundations
Camper, parent, and roster import
POS device health at a glance
Encrypted storage for sensitive health and financial data
See the full feature list
FAQ

Common questions

What counts as an active camper?

Any camper with at least one confirmed enrollment in the season. Waitlisted campers who never enrolled are not counted. Per-camper fees are billed at the end of the season based on actual enrollment.

Is the Stripe processing fee on top of the platform fee?

Yes. Stripe charges 3% + $0.30 per transaction and settles directly into your camp's bank account. Campday does not add a margin on top. You pay the processor directly.

When do I get billed?

The platform fee is due at signup and renews at the start of each new season. Per-camper fees are billed at the end of the season based on actual enrollment numbers.

Is there a contract or minimum term?

No long-term contract. Pricing for future seasons may change with reasonable notice and never changes mid-season.

What happens if I need to cancel?

You can cancel before the next season renews. If you cancel mid-season, your access continues until the season ends. Per-camper fees for the current season are still due at close.

The fine print, plainly

We don't hide caps or surprise fees. Here's what “unlimited” and “included” actually mean.

  • Unlimited campers, parents, items, and messages are sized for normal camp operations.
  • SMS allocation: 50 SMS per registered camper per season, included in the platform fee. Additional messages are charged at $0.015 per message.
  • Payment processing is handled by Stripe at 3% + $0.30 per transaction. Your camp is the merchant of record.

Active campers are determined by enrollment records. Platform and organization fees are billed at signup and on each renewal date; per-camper fees are billed at the end of the season based on actual enrollment. Pricing for future seasons may change with reasonable notice and never changes mid-season. Full terms in the Camp Services Agreement.

Ready to run your next season on Campday?

No pitch. Just a 20-minute walkthrough of your camp's setup.

Schedule a DemoOpen Campday